Folders and download

Your invoices as folders

Invoices opens on the invoices the way they would lie on disk: a folder per supplier, or a folder per month. A month is the invoice date, so a folder holds the costs that belong to that period; an invoice whose date could not be read is filed by the day it arrived. Emails not yet filed under a supplier sit in Unfiled emails.

Every file is named as it will be downloaded: the invoice date, the supplier and the invoice number, such as 2026-03-14 Vercel INV-1234.pdf. What you see on the page is what your accountant gets.

Column, Tile and List

Display in the bar chooses the view. Column is three panes: the folders, the open folder’s files, and the chosen file’s PDF with its facts underneath — invoice date, invoice number, total, type, supplier, when it arrived and the name it arrived under — with Open invoice for the full review and Download PDF for that one file. Tile shows folders as cards with their count and size, then the files inside; List is a table. In Tile and List the chosen file opens on the right. The same menu switches the folders between suppliers and months, sorts by date, name or size, and sets the tile size. The search narrows the folders, or the files of an open folder.

From the keyboard, ↓ and ↑ (or J and K) walk the files, → opens the first file of a folder and ← goes back to the folder. Every folder and file is a link, so a view can be bookmarked or sent to a colleague.

Download for your accountant

Download in the bar makes one zip. Choose what to include — a period from one month to another, one supplier, or one department — how the zip is folded (a folder per supplier, per month, or none), how the files are named (date, supplier and invoice number, or the names they arrived under) and whether to add invoices.csv: one row per file with the date, supplier, invoice number, type, total, currency, subtotal, tax, the file’s path in the zip, the day it arrived, kvitr’s id for the invoice and a link that opens it. A credit note’s total is negative in the index, so summing the column gives the period’s cost. The index opens in Excel and Numbers as UTF-8.

The id never changes, so a bookkeeping file can carry it: match the index against your chart of accounts or bank statement, keep the kvitr id or Link column beside each line, and anyone can open the invoice later by pasting the id into the search on Invoices, or by following the link.

A zip holds at most 500 invoices; choose a shorter period beyond that. Viewers can download, as they can read every PDF. In the List view, ticking rows and choosing Download zip makes the same archive of just those invoices; one PDF is downloaded from the preview’s ⋯ menu. Tools can fetch the same zip over the API.